Kayman Recruitment have partnered with a client, who specialises in commercial fit out/installation projects in London and Kent, who are actively seeking a Document Administrative Support and the control of documentation for the projects which the company is undertaking and will be a central contact and source of information for the Project Administration and the Client.
Duties will include:
Coordinate all activities related to the Document Control Procedure, including Technical Documents, Drawings and Correspondence.
Input Document Metadata into the relevant SharePoint Lists and libraries ensuring that the information is accurate and up to date.
Manage the Documents Lifecycle from Design to Construction stages, tracking all comments, changes, issues, and evidence.
Issue controlled copies of latest approved documents and drawings to the Project Tea, Sub-Contractors and Client
Maintain the Documents, Drawings, Lists, Libraries, and Trackers in the Project SharePoint Sites under safe custody with easy traceability.
Ensure Compliance with Naming Conventions and Document Management processes and quality check all document data.
Organise meetings when required, including taking meeting minutes and actions.
Offer basic guidance of how to use SharePoint to the Project Team/
Assist the Project Team in locating the required information on SharePoint.
act as focal point for all Project Document Management matters.
They are looking for:
Good communication and relationship management skills.
Proficient and knowledgeable in Microsoft O365 Packages.
Experience using Document Management Systems
Ability to rapidly input data and retrieve records and information attributes.
Ability to manage a given list of tasks.
Ability to work well either alone or as part of a team.
Understanding of Naming conventions and Document Management Processes % Procedures.
Ability to update and communicate accurate records.
Excellent organisational skills.
Able to prioritise and work independently when required
They can offer:
Up to £30,000 salary
Monday to Friday working
Support with training and progression